1. The Department of training (DepEd) issues the enclosed information to the send of students’ class data, which establishes typical functions and practices of the inquire, and release of students’ Form 137 (long lasting track record) and version 138 (Report credit) to all of public schooling country wide.
2. This plan will guarantee the smooth and productive seeking and launching of students’ faculty data without inconveniencing the learners and adults.
3. All DepEd ordering and other related issuances, rules and regulations, and provisions, which can be contradictory with this specific approach, tend to be hereby repealed, rescinded, or modified accordingly.
BR. ARMIN A. LUISTRO FSC Assistant
There’s two basic class lists that demonstrate the learner’s member profile and educational and extra-curricular rankings: type 137, referred to as the everlasting history, containing the learner’s shape and historical academic history, and version 138 and also the state Card showing the educational efficiency of a learner in a given faculty annum. DepEd Purchase Number 8, s. 2015, the class analysis Policy, given the principles in the ideas to become involved in types 137 and 138.
Kind 138 is actually given to levels 1 to 10 students every end of the grading time while score 11 to 12 will receive they every ending semester. At the conclusion of the school seasons, kind 138 happens to be a required record for a learner registering to another rating levels because in addition shows the learner’s advertising level. However, university bodies obtain the production of kind 137 of Grades 1 to 12 learners exactly who transfer to another university or transition from primary to alternate.
During the absence of defined methods, the procedure of seeking and publishing of established class data of learners differs per college. This insurance shall set up the functions to become followed by way of the school in dealing with the learner’s school paperwork whenever students join, send facilities, and request important papers other people pertinent uses.
This purchase will produce standard processes plus protocols inside the request furthermore launch of learners’ produce 137 (fixed file) and Form 138 (Report Card) overall schools and Schools Division Offices (SDOs) nationwide.
The office hereby determines the typical procedures and protocols in seeking and delivering of learner’s college record. This procedure abides by the DepEd’s dream, mission and fundamental standards and signs up for the standards of:
a. absolutely free, quality standard training;
b. Transparency and responsibility;
c. convenience and prompt discharge of students’ class records; and
d. Safeguards and privacy of learners’ files.
Directions on Learner’s University Record
This rules defines the normal methodologies from inside the move of students’ faculty records. This coverage knowledge the tasks in requesting the long lasting university records (Form 137) for an efficient move of papers without inconveniencing mom and dad and also the learners.
To be sure the efficient production and move of students’ university files, in this article will be observed:
a. The shift of lists of students must certanly be made easy and rapid without encumbering the students and moms and dads. But this absolutely will certainly not damage the privacy and safety of class information.
b. acquiring universities shall safe all lasting information (version 137) of most incoming learners before the close of first grading course. For transferred-in learners through the class season, transport of documents will probably be anchored thirty day period (30) from the first-day of school presence.
c. Learners and/or their particular mom or guardian are not allowed to hand-carry the lasting record (kind 137) around the receiving class.
d. In case of unavailability of version 137 thanks to situations beyond our personal controls, the Report on advertising (Faculty Form 5) may be used as substitute, you’ll find at the institutions department Office (SDO).
elizabeth. The student Facts program (LIS) will probably be used as program during the request and release of learner university reports; therefore the purchase shall stringently getting between your getting and originating classes best.
The following procedures must certanly be implemented to enhance the request and release processes:
A. School-to-School Move of Version 137
The majority of operations on exchange of learner’s faculty record generally occur during enrolment time period and following orifice of lessons. To improve the clean and fast shift of record, the flowchart below defines the whole process of inquire and discharge of students’ kind 137between the obtaining school and originating university;